Appointment Policies

ANNOUNCING: HMS new criteria for Instructor, Lecturer, and Part-Time Faculty appointments
These changes will be for appointments beginning after July 1, 2014
(please click on the links below for more information)

   

System of Titles and Appointments in the Faculty of Medicine as Approved by the President and Fellows, November 16, 1981, and the Board of Overseers, January 31, 1982, and as Modified in 1989, 1991, 1997, and 1999


  

Faculty and Institutional Obligation for Academic Appointments


  

A Statement of Expectations of the Faculty for Teaching Medical Students at HMS

Procedures for Annual Academic Appointments

Policies Regarding Joint Appointments for Voting Members of the Faculty of Medicine

Policies Regarding Visiting Appointments in the Faculty of Medicine

Definitions and Criteria for Staff Associate Appointments

Appointments process chart   


For more about Appointments and Promotions:
Promotion Policies
Faculty Recruitment
Reappointment Policies
Forms, Guidelines and Tools   

For guidelines on general conduct and integrity, please visit our Faculty Policies page.


   

System of Titles and Appointments in the Faculty of Medicine as Approved by the President and Fellows, November 16, 1981, and the Board of Overseers, January 31, 1982, and as Modified in 1989, 1991, 1997, and 1998

Status, Ranks, Titles, and Terms of Appointments

(Last update August 2004)

1. Status   

a. Full time
Individuals in this status have teaching and/or research and/or clinical scholarship as their primary commitment. Each appointee will be recommended for evaluation by either Investigator or Clinician Teacher Criteria by the head of the appointing department at the time of the first voting and each subsequent appointment. The designated criteria will be used in making the appointment (see section IV) but may be changed at the time of subsequent appointments in keeping with the individual’s activities.   

b. Academic part time
Individuals in this status contribute to the academic programs of the Faculty of Medicine but have a major commitment to professional activity apart from the academic programs of Harvard Medical School (HMS), Harvard School of Dental Medicine (HSDM), and their affiliated institutions.   

c. Visiting
Individuals in this status are scholars visiting the university for teaching, learning, and/or research for variable periods. Appointments of up to one year are made at the rank equivalent to that at their home institution. Ordinarily, appointments are renewed only once. Appointments to a term or permanent HMS or HSDM faculty position following a visiting appointment must be in compliance with the usual procedures for a first appointment in the school, including a full and documented search process.   

2. Ranks   

Professor, associate professor, assistant professor, instructor, lecturer, clinical assistant.   

3. Titles   

a. Full time   

1.  Assistant/associate/full professor of department, e.g., assistant professor of medicine.   

2.  Assistant/associate/full professor of clinical department (basic science discipline, not necessarily the name of an appointing department), for scientists in clinical departments, e.g., assistant professor of surgery (immunology). This title will be used when a preclinical department or program has not participated in the recruitment but has given its academic approval to the appointment.   

3.  Assistant/associate/full professor of preclinical discipline in the clinical department, e.g., assistant professor of microbiology and molecular genetics in the Department of Medicine. This title will be used when there has been active participation by a preclinical department in the recruitment of the candidate. The basic science department may invite the person to participate actively in its academic and teaching programs.   

4.  Professor of preclinical discipline. This title will be used only when there is a commitment for support of the academic salary and its associated fringe benefits and the consent of the preclinical department; this will be required at a hospital or other institution as well as on the quadrangle. The appointment will ordinarily be made without limit of time (tenured).   

b. Academic part time   

Assistant clinical/associate clinical/clinical professor of department    

c. Other appointments    

1.  Instructor (full time), usually a first appointment after clinical or research training. It may also be used as a teaching appointment in a clinical setting. This appointment involves responsibility for service, teaching, or research of an independent nature. It does not necessitate the candidate being identified with either of the full time sets of criteria.   

2.  Clinical instructor (academic part time) for physicians who participate in clinical teaching, but whose primary commitment is to professional activity outside HMS and HSDM and their affiliated institutions. Reappointment at this rank is dependent on contribution to and successful performance in educational and/or research programs.   

3.  Lecturer (full time) for individuals who make a significant contribution to the academic programs of HMS and HSDM (teaching, research, or administration), but whose activities cannot adequately be described by other titles.   

4.  Lecturer (academic part time) for recognition of academic contributions to HMS and HSDM by persons whose primary academic appointment is in another faculty or institution.   

5.  Senior lecturer (full time or academic part time), for individuals who make long term commitments to the academic programs of HMS and HSDM, who have previously held senior appointments in other institutions.   

6.  Clinical assistant (academic part time) for physicians or dentists who teach a limited amount of time, usually at sites other than the major HMS and HSDM affiliates.   

d. Visiting   

 1.  Visiting assistant/associate/full professor of department or
Visiting assistant/associate/full professor of discipline in the department.   

2.  Visiting research fellow for graduate students from other universities who do some of their thesis research with faculty at HMS.   

3.  Visiting lecturer for scholars from other universities or medical schools who do not have a title similar to those at HMS.   

4.  Visiting scientist for persons coming from non-university scientific institutions who do not hold an academic title.   

4. Terms of Appointments   

a. Professor
1. Full time: without limit of time (tenure) (WLT), or of indefinite duration (nontenure) (OID), or under special circumstances, five (5)-year term renewable
2. Academic part time: appointments of unspecified duration (OUD) with reviews of continuing contributions every five (5) years   

b. Associate Professor
1. Full time: five (5) years, or, rarely, without limit of time
2. Academic part time: five (5) years   

c. Assistant Professor
1. Full time: three (3) years
2. Academic part time: three (3) years   

d. Instructor
1. Full time: one (1) year
2. Academic part time: one (1) year   

e. Lecturer and Senior Lecturer
1. Full time: one (1) year or three (3) years
2. Academic part time: one (1) year or three (3) years   

f. Clinical assistant
Academic part time: one (1) year   

g. Visiting appointments
Up to one (1) year   

Note: Under special circumstances an appointment may be for a period of time shorter than that listed above.   

Upper Limits of Reappointments and Financial Underwriting

(Last update August 2004)

1. Full time   

    a. For individuals in preclinical departments there shall be a limit of eleven years at voting faculty rank prior to appointment as professor (or associate professor) without limit of time.b. Individuals whose stability of support is to be assured by a hospital or other institution, who have no clinical duties and who are evaluated by Investigator criteria must achieve the rank of associate professor within eleven years of their first voting faculty appointment. Individuals whose stability of support is maintained by a hospital or other institution, who have clinical duties, and who are evaluated by Investigator, or Clinician Teacher criteria may be reappointed in any rank without limit to the number of reappointments.
    Note: Extension of the eleven-year rule has been promulgated in recognition of the present under-representation of women in the faculty and the conflicting obligations of parental and career responsibilities. It is the policy of the Faculty of Medicine on the occasion of the birth or adoption of a child to grant an automatic one-year extension of time to the current appointment and also to the eleven-year rule for tenure consideration to a faculty member who takes the major responsibility for parenting in a family. Since tenure committees often have no way of knowing that a break in productivity might be due to parental responsibilities, such an extension should be noted on the curriculum vitae.

2. Academic part time
No limit to number of reappointments in any rank for academic part-time status.   

3. Annual appointments
No limit to number of reappointments, subject to contribution to and successful performance in academic programs, except for visiting appointments. (See Policies Regarding Visiting Appointments in the Faculty of Medicine.)   

Overview of Appointment Process

(Last update August 2004)

1. Appointments by search or evaluation to the position of professor, or, rarely, associate professor, without limit of time, will be initiated by an appointing department with the approval of its executive committee(s), and the institution’s Board of Trustees, then forwarded to the dean. Proposals for permanent professors are considered by the Preclinical Council (for appointments in preclinical departments), the Council of Social Science Departments (for appointments in social science departments), or the Council of Academic Deans (for appointments in clinical departments). Subsequently all proposals are considered ad seriatim by an ad hoc search or evaluation committee, an ad hoc review committee (for searches only), the Subcommittee of Professors, and the dean. Recommendations of the dean are forwarded to the Joint Committee on Appointments of the Governing Boards of Harvard University for final approval.   

If funds become available for the purpose, appointment to the position of professor or associate professor without limit of time can be made from the position of professor or associate professor of indefinite duration upon petition to the dean by the appointing department and upon guarantee of the academic salary and fringe benefits by the hospital or other institution. No further academic review is required. The dean’s subsequent recommendation is forwarded to the Joint Committee on Appointments of the Governing Boards of Harvard University for final approval.   

2. Appointments to the position of clinical professor, academic part time, will be initiated by an appointing department/affiliated institution, reviewed by the executive committee(s) of the department, by the Council of Academic Deans, by an ad hoc committee, by the Subcommittee of Professors, and by the dean. The Council of Academic Deans may choose at their first consideration to recommend the appointment of an ad hoc committee, or to recommend that the Subcommittee of Professors choose either to act as a committee of the whole, or to recommend the appointment of an ad hoc committee. Recommendations of the dean are forwarded to the Joint Committee on Appointments of the Governing Boards of Harvard University for final approval.   

3. Appointments to the position of assistant professor, associate professor, lecturer and senior lecturer (three-years) are initiated by an appointing department, considered by an executive committee(s), and reviewed for the dean by the Committee on Promotions, Reappointments, and Appointments (a standing committee of the Faculty of Medicine). Recommendations of the dean are forwarded to the Joint Committee on Appointments of the Governing Boards of Harvard University for final approval.   

4. Annual academic appointments including instructor, clinical instructor, lecturer (one year), senior lecturer (one year), clinical assistant, visiting positions, clinical or research fellow are initiated and reviewed by the department, then transmitted directly to the dean.   

Voting Membership in the Faculty

(Last update August 2004)

Professors, associate professors, assistant professors, senior lecturers, and three-year lecturers are voting members of the faculty. Other institutional or administrative personnel and principal associates may be appointed to voting faculty status on an individual basis.   

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Faculty and Institutional Obligation for Academic Appointments

(Last update August 2004)

 A. Departments will implement teaching and other academic obligations consistent with Medical School guidelines for Harvard faculty appointments in the different ranks and ladders.   

B. The level of faculty salaries and appointments will reflect each faculty member’s contributions to the school, hospital, clinical or research organization, including teaching, research, patient care, and service. Medical School reappointments will depend on ongoing academic contributions.   

C. Each faculty member will be expected to submit to his/her department head an annual report of academic activities, in their broadest interpretation, to include teaching, scholarship, and service to school, hospital, clinical or research organization.   

D. For full professors (full time), newly appointed or with active current appointments, a written communication should be transmitted to eliminate any ambiguity about the source and extent of financial obligation. Written commitments should make clear whether or not the professorial appointment is WLT (without limit of time) or OID (of indefinite duration). In the case of WLT (tenure) appointments, the definition of the academic salary and the source of the guarantee should be shared with each faculty member.   

E. In the case of faculty members in clinical departments who hold an appointment at an affiliated institution, the continuation of the academic appointment will be contingent upon the continuation of the faculty member’s appointment at the affiliated institution.   

F. In accordance with the recommendations of an ad hoc reappointments committee (and consideration of the report by the appropriate faculty committees), a set of Medical School guidelines has been promulgated regarding the criteria for reappointment or non-reappointment.   

G. The Medical School and/or institution will make clear that they have the right to end a term appointment for good cause including unsatisfactory performance or misconduct.   

H. Faculty members will be expected to comply with the faculty-approved guidelines on absence from the Medical School or Dental School. (See Guidelines for Sabbatical Leave or Leave of Absence.)   

I. Faculty members must comply with the guidelines adopted by the faculty regarding (1) Conflicts of Interest and Commitment and (2) Faculty Compensation.   

Endorsed by Conference of Department Heads,
April 9, 1996
   

   

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A Statement of Expectations of the Faculty for Teaching Medical Students at HMS

 

Background

(Last update August 2004)

The Harvard medical system has evolved over 200 years into a remarkable instrument of higher learning in medicine. Despite a complex organizational structure, the system is based on a common set of values shared by the varied institutions that comprise its corpus. Within them a gifted faculty provides a breadth and depth of expertise that exceeds those of any other medical institution. The faculty has grown exponentially in the past decade and, in addition, changes in the health care system are creating dramatic shifts in the activities of the faculty. The changes that impact the practice of medicine are creating difficulties for educating undergraduate medical students. One of the most important challenges for the faculty is to preserve a teaching mission that is being jeopardized by increasing financial constraints and the pressure to provide efficient and cost-effective patient care.   

Appointment to the Faculty of Medicine at Harvard Medical School provides distinct benefits. It affords entree to a broad scholarly community and access to the full range of Harvard University resources. It brings to a faculty member prestige which assists in attracting patients and research funding. Most important, perhaps, it provides an opportunity to teach gifted medical and graduate students and to train residents and postdoctoral fellows of exceptional quality. The commitment to teaching has never been explicitly stated, although in 1988 a Task Force on Faculty Teaching Expectations did articulate the requirement that full- and part-time appointments to the Faculty of Medicine carry certain obligations in teaching and service.   

The faculty at Harvard Medical School have been extraordinarily generous in their commitments to its educational programs. Basic science faculty teach medical, dental, and graduate students and postdoctoral fellows. Clinical faculty teach medical and dental students, house staff, fellows, hospital personnel, and practicing physicians. But the current pressures to deliver patient-care services or to expend greater proportions of their time finding research support are forcing some faculty members to make difficult decisions vis-à-vis their time commitments. Therefore, we believe it is necessary to quantify the expectations of the Medical School with respect to teaching medical students in order to move toward a more equitable distribution of our combined efforts in this regard. We further believe that teaching should be an essential element of the scholarly life of a faculty member and should bring no economic or professional disadvantage to one faculty member over another, and that the obligation to teach should be equitably distributed over a collective unit within a given institution.   

Teaching Expectations

(Last update August 2004)

All faculty at Harvard Medical School are obligated to teach predoctoral medical students if called upon. These guidelines are an attempt by the Council of Masters to assure that the school¹s commitment to teaching undergraduate medical students is fulfilled and distributed equitably.   

Each affiliated institution is responsible for developing a mechanism for monitoring, recognizing, and compensating teaching contributions for its faculty. The Medical School recognizes that there will be local variation in the approaches to implementing these faculty teaching obligations.   

1.  Basic Science Departments   

 a. Faculty in preclinical departments who receive some of their salary from HMS are expected to teach in at least one core medical course each year.   

b. Full professors who receive most or all of their salary from the school can be asked in return to teach up to 200 hours per academic year.   

c. Faculty who are members of basic science departments who do not receive compensation from the school (generally those located in the hospitals) are expected to teach up to 50 hours per year as an obligation of their faculty appointment.   

d. The department head is responsible for deciding the relative contributions of different faculty, but the needs of medical student courses as determined by the Council of Masters must be met. Other contributions, including teaching of predoctoral Ph.D. students, may be used by department heads to offset temporarily the obligation to medical student education.   

2. Clinical Departments   

a. Clinical faculty in clinical departments, including instructors, are expected to teach medical students at least 50 hours per year as an obligation of their faculty appointment.   

b. Full professors in clinical departments are expected to teach at least 100 hours per year as an obligation of their faculty appointment.   

c. Basic scientists with faculty appointments in clinical departments (generally based in the hospitals) are expected to teach at least 50 hours per year as an obligation of their faculty appointment.   

d. The department head is responsible for deciding the relative contributions of different faculty, but the needs of medical student courses as determined by the Council of Masters must be met. Other contributions, including teaching of residents and fellows, may be used by department heads to offset temporarily the obligation to medical student education.   

Recommended Guidelines for Faculty Compensation

    

Please contact the Program in Medical Education for information regarding teaching compensation guidelines.  

Program in Medical Education  
TMEC 384  
260 Longwood Ave.  
Boston, MA 02115  
Phone: (617) 432-5402
Fax: (617) 432-7850
pme@hms.harvard.edu   

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Procedures for Annual Academic Appointments

Initiation of Annual Appointments

(Last update August 2004)

Annual appointments may be recommended directly to the Dean by department heads subject to the definitions below. These appointments may also be reviewed by the chairperson/secretary of the appointing department executive committee if such is the agreed upon practice within the particular department.   

Definitions of Annual Academic Appointments

(Last update August 2004)

1. Instructor, full time, in this medical school the first appointment in clinical departments after the completion of postdoctoral clinical or research training. It may also be used as a teaching appointment in a clinical setting.   

2. Clinical instructor, academic part time, based on the candidate’s meeting the criteria listed HERE. Reappointment at this rank will be dependent on contributions to and successful performance in educational and/or research programs.   

3. Clinical assistant, academic part time, for physicians or dentists who teach a limited amount of time, usually in institutions other than the major Harvard Medical School or Harvard School of Dental Medicine affiliates.   

4. Lecturer, full time, for those individuals making a significant contribution to the academic programs of the Faculty of Medicine (teaching, research, or administration) whose activities cannot be adequately described by other titles.   

5. Lecturer, academic part time, for recognition of academic contributions to the Faculty of Medicine by persons whose primary academic appointment is in another faculty or institution.   

6. Senior lecturer, full time or academic part time, for individuals who make long term commitments to the academic programs of HMS and HSDM, who have previously held senior appointments in other institutions.   

Definitions of Training Status Appointments

(Last update August 2004)

1. Clinical fellow, for interns, residents, fellows, or individuals in other clinical training positions in Harvard-affiliated institutions. This appointment can be held only for the duration of formal clinical training.   

2. Research fellow, for individuals who hold an advanced degree in an appropriate field and who have chosen to associate themselves with members of the faculty as postdoctoral fellows to develop their research ability and skill.   

Affirmative Action Form (Annual Academic Appointments)

(Last update August 2004)

(link to HTML folder to house the following document: http://www.hms.harvard.edu/fa/purplebook/aareportfirstannual.pdf )   

Affirmative Action Report for First Annual Appointments is to be completed by the department head for first annual appointments or first appointments after a break in service of greater than two years. This form is not required for visiting appointments.   

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Policies Regarding Joint Appointments for Voting Members of the Faculty of Medicine

Joint Appointments between Departments of Harvard Medical School

(Last update August 2004)

1. Joint appointments within the Faculty of Medicine should be made only in exceptional cases and should recognize a significant contribution to the teaching, research, or clinical programs of a second department. Occasional contributions to teaching may be acknowledged by a notice of affiliation appended to the departmental faculty listing. Infrequent contributions need not be recognized.   

2. At the outset, a clear decision should be made regarding which department bears the primary responsibility for an individual faculty member’s salary, benefits, space, career advancements, and promotions.   

3. At the time of initiation of a search for a joint appointee, whether or not at professorial rank, the distribution of support should be negotiated between the departments. With each reappointment below professorial level, there should be a reassessment of the individual’s interests and the departments’ needs to determine the distribution of support. This re-evaluation is intended to avoid the hazard of one department paying for an individual who spends all her/his time in a second department.   

4. In some instances, a faculty member appointed originally in one department may change the direction of her/his academic or clinical work so that a joint appointment is indicated. Under these circumstances, the two department chairpersons should carry on the same negotiations as described in the foregoing two paragraphs.   

5. If an appointment below professorial level is under consideration, there should be an agreement at the outset that the appointments will be coterminous and that each department will continue to support in accordance with the original agreement until the expiration of the term (unless by mutual agreement the distribution of support is readjusted).   

6. When a junior faculty member is considered for a joint appointment between departments, care must be given to problems of establishing criteria of excellence at the time of promotion. Where will scholarly works be published? Which department will judge, or will both? What opportunities will there be for a permanent position in an interdisciplinary area? How will strength be maintained in the primary discipline?   

7. The recommendation of a joint (second) appointment as Professor for a faculty member who already holds an appointment as Professor in another department should include the following:   

a. a letter from the Head of the second appointing department proposing the second appointment to the Dean. This letter should contain a description of the candidate, and an explanation of the significant contribution to the teaching, research or clinical programs that would warrant the second appointment   

b. a co-signature on this letter or a separate letter from the Head of the primary department, and indication of approval from the Executive Committees of both departments   

c. a recent curriculum vitae of the candidate   

These materials will be presented to the Subcommittee of Professors for review and recommendation to the Dean. They will then be submitted to the President of Harvard University.   

8. To make a joint appointment at the assistant or associate professor level, each department should follow the normal process for making appointments. Both recommendations will then be scheduled for consideration at the same meeting of the Promotions, Reappointments, and Appointments Committee. If an appointment has already been made in one department, the second department should follow the regular process and should include, in the submitted recommendation, documentation that the first department is in agreement with the request for a second appointment.   

9. Joint appointments between departments for annual appointees are not encouraged.   

Joint Appointments between Faculties of Harvard University

(Last update August 2004)

1. Joint appointments at faculty rank (assistant professor and above) should be used to recognize a significant commitment to a second faculty. Occasional contributions to teaching should be noted by an annual appointment, such as lecturer, proposed by the involved department. Infrequent contributions (i.e., one or two lectures) need not be recognized.   

2. At the outset a clear decision should be made regarding which department in which faculty bears the primary responsibility for the individual faculty member¹s salary, benefits, space, career advancement, and promotions.   

3. At the time of initiation of a search for a joint appointee, whether or not at professorial rank, the distribution of support should be negotiated between the faculties or departments. With each reappointment below professorial level, there should be a reassessment of the individual’s interests and the departments’ needs to determine the distribution of support. This re-evaluation is intended to avoid the hazard of one department paying for an individual who spends all her/his time in a second faculty.   

4. When the search for a professor has been conducted entirely by one faculty, ordinarily the title in a second faculty should be lecturer or member of the faculty. In those instances when the nature of a faculty member’s academic work has changed so that the purpose of the work is benefited by a joint appointment at the professorial level, the two deans should carry on the same negotiations as those described in paragraphs 2 and 3.   

5. If an appointment below professorial level is under consideration, there should be an agreement at the outset that the appointments will be coterminous and that each department will continue to support in accordance with the original agreement until the expiration of the term (unless by mutual agreement the distribution of support is readjusted).   

6. When a junior faculty member is considered for a joint appointment between departments in different faculties, care must be given to problems of establishing criteria of excellence at the time of promotion. Where will scholarly works be published? Which department will judge, or will both? What opportunities will there be for a permanent position in an interdisciplinary area? How will strength be maintained in the primary discipline?   

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Joint Appointments between Medical Schools

(Last update August 2004)

1. A faculty member who holds a voting appointment in Harvard Medical School (i.e., an appointment at the level of assistant professor, associate professor, or professor) is not, in general, permitted to hold a voting appointment on the faculty of any other school.   

2. Cases may arise where unusual situations warrant an exception to the general policy outlined above. Accordingly, the Dean, upon the recommendation of the Committee on Promotions, Reappointments, and Appointments, or the Subcommittee of the Committee of Professors should have discretion to authorize exceptions to the nondual appointment policy, subject to such conditions as may be appropriate to the circumstances.   

Note: The policy concerning joint appointments between medical schools was approved by the Committee of Professors on June 20, 1995.   

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Policies Regarding Visiting Appointments in the Faculty of Medicine

Definitions of Visiting Appointments

(Last update August 2004)

1. Individuals in this status are scholars visiting the university as teachers and investigators for variable periods.     

2. A visiting title is appropriate for persons coming to HMS or HSDM for the following reasons:   

a. One week or more as an invited professor
b. Sabbatical of up to 12 months or a leave of absence of up to 24 months
c. On-site research collaboration, only while the individual is working at HMS, HSDM, or one of their affiliated institutions
d.Academic position after becoming emeritus in a home institution   

3. A visiting appointment is an annual appointment and may be renewed for a second year. The title of lecturer or senior lecturer, full time (annual appointment), is appropriate for individuals who have held visiting titles and are asked to remain in a full-time academic position beyond two years.   

Note: In circumstances in which a foreign national has an ongoing collaborative arrangement with a laboratory at Harvard Medical School and visits for varying periods over several years, the home institution and the visa-issuing office may require evidence of a visiting title, instead of lecturer, academic part time, as proof that the visitor is planning to return to the home institution.   

Rank of Appointment

(Last update August 2004)

1. Rank should be identical to that in the visitor’s home university and could be visiting professor, visiting associate professor, visiting assistant professor, or visiting lecturer if professorial titles are not in use at the home institution. For persons coming from nonuniversity scientific institutions with no academic titles, an appointment as visiting scientist may be appropriate.   

2. The title of lecturer, academic part time, is appropriate for persons with full-time appointments in other institutions for the following reasons:   

a. Ongoing contributions to the teaching programs at HMS or HSDM
b. Ongoing research collaborations with faculty members at HMS or HSDM when the individual remains full time at her/his home institution   

3. The title of visiting research fellow may be requested for graduate students from other universities who do some of their thesis research with faculty at HMS.   

Process for Appointment

(Last update August 2004)

1. Letter to the Dean from the Department Head requesting a visiting appointment and informing the Dean of plans for visiting appointee’s academic activities during the appointment period.   

2. C.V. and bibliography of candidate   

3. Hire Form    

4. I-9 form if Harvard paid   

5. Participation agreement (if quadrangle based)   

Note: A visiting faculty member cannot become a term or permanent faculty member unless s/he is found to be the leading candidate in a full and open search.   

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Definitions and Criteria for Staff Associate Appointments

Definitions

(Last update August 2004)

1. Associate appointments, which are professional nonfaculty appointments, are recommended by a department for persons working in a technical, educational, or professional capacity in association with members of the faculty. Their contribution is primarily in support of research, service, or teaching programs (see criteria below).   

2. Annual associate appointments may be recommended directly to the Dean by department heads subject to the criteria indicated below. These appointments may also be reviewed by the appointing department executive committee if such is the agreed upon practice within that particular group.   

3. Term appointments to principal associate are recommended by the department head and considered by the Promotions, Reappointments, and Appointments Committee.   

Criteria

(Last update August 2004)

 

Title Term of Appointment Criteria
Research Associate 1 year Contribute significantly to the design and execution of experiments or research projects, working in collaboration with the research sponsor. Hold an advanced degree appropriate to the field of research or a combination of related education and a high level of research experience. Incumbents are not generally accorded the status of principal investigator, but authorization may be granted upon recommendation of the department head. This appointment may be used as a first appointment after research training.
Teaching Associate 1 year Provide teaching support for an educational program under the direction of a Department Head or the Dean for Medical Education. A professional degree in a field related to the teaching program will be required.
Associate 1 year Provide support services (professional and technical) for a program or research project under the direction of a principal investigator or for a department or clinical service under the direction of a faculty member. A bachelor’s degree in a field directly related to the work or a combination of related education and experience will be required.
Principal Associate 3 years Provide significant support services (professional and technical) for a program or research project under the direction of a principal investigator or for a department or clinical service under the direction of a faculty member. Hold higher degree in a field directly related to the work or a combination of related education and substantial experience. Incumbents are not generally accorded the status of principal investigator, but authorization may be granted upon recommendation of the department head.  

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